Huachen International Supply Chain Limited, operating as Tera Fleet Management Limited, is currently recruiting a Human Resource Secretary to join their team in Kitwe, Zambia. The successful candidate will provide administrative and operational support in the implementation and coordination of human resource functions for the Kitwe and Chingola offices. The role involves various responsibilities, including recruitment, staffing, and employee relations.
The Human Resource Secretary will be stationed at the Sakania Office in Ndola for the first two to three months before relocating to Kitwe. Key duties include coordinating recruitment activities, preparing job postings, and communicating with shortlisted candidates. The role also involves facilitating the onboarding process for newly recruited employees, handling contractual matters, and preparing employment contracts.
The Human Resource Secretary will be responsible for compensation and benefits administration, including monitoring employee attendance records, facilitating employee registration with statutory institutions, and coordinating the administration of employee benefits. Additionally, the role involves responding to employee queries, addressing grievances, and ensuring HR practices comply with company policies and labour laws.
The ideal candidate should possess a Diploma in Human Resource Management or Business Administration, with at least two years of relevant working experience in Human Resources or a related administrative role. The candidate must be a paid-up member of the Zambia Institute of Human Resource Management and have a good understanding of Zambian labour laws and HR procedures.
The Human Resource Secretary will also be responsible for maintaining accurate employee records, ensuring proper filing and safekeeping of employee documents, and monitoring contract expiry dates. The role involves disciplinary administration, including preparing and issuing disciplinary warning letters and coordinating disciplinary hearings.
Other responsibilities of the Human Resource Secretary include assisting with the purchase and distribution of mobile airtime, coordinating monthly waste collection payments, and attending Labour Office meetings. The successful candidate must demonstrate excellent communication, organisational, and interpersonal skills, with a high level of integrity and attention to detail.
Interested candidates should send their cover letters, qualifications, and CVs with at least three traceable references as a single PDF document to [email protected] . The position is based in Kitwe, Zambia, with a salary range of ZMW 7,000 - ZMW 8,000 per month. All interviews will be conducted in person at the Sakania Office in Ndola.
Key points
- The Human Resource Secretary will provide administrative and operational support in the implementation and coordination of human resource functions for the Kitwe and Chingola offices.
- The successful candidate must possess a Diploma in Human Resource Management or Business Administration, with at least two years of relevant working experience in Human Resources or a related administrative role.
- Interested candidates should send their applications to [email protected] by indicating the position in the subject line of their email.
