GiveDirectly, an organization driving a re-evaluation of international philanthropy, is seeking an Administration Officer to manage daily field office operations in Kampala, Uganda. The successful candidate will be responsible for maintaining secure custody of all inventory, including recipient phones, supplies, and organizational assets. This role requires a high level of integrity, accountability, and confidentiality when handling organizational property and financial information. GiveDirectly's unorthodox approach to philanthropy has prompted debate in the popular press and among policymakers.
The Administration Officer will oversee daily field office operations, ensuring operational integrity through rigorous record-keeping, strict inventory controls, and prompt escalation of any discrepancies. Key duties include managing day-to-day store operations, receiving supplies, conducting physical sample counts, and inspecting for damage. The successful candidate will also be responsible for storage and access control, ensuring all items are properly arranged, labeled, and safely stored. This role requires strong organizational skills and close attention to detail.
The Administration Officer will be responsible for issuing store items and recipient phones exclusively against approved requests, maintaining serial-number-level records, and tracking returns. The successful candidate will also conduct regular physical stock counts, support unannounced counts, and coordinate audits requiring Finance and Country Director sign-off. Additionally, the Administration Officer will implement GiveDirectly's asset management policy, recording every asset in the register immediately upon receipt.
The successful candidate will also be responsible for office and logistics operations, including overseeing routine administrative workflows, facility maintenance, and coordination with local service providers. The Administration Officer will assist with staff onboarding and offboarding, maintain structured physical and electronic filing systems, and ensure timely preparation and submission of administrative payment requests. This role requires strong communication and interpersonal skills, with the ability to work cross-functionally.
The Administration Officer will hold and safeguard the petty cash float for the Namalu Field Office, keeping cash secured and separate from any personal money at all times. The successful candidate will also buy low-value office consumables for the field office against approved requests, within the per-transaction limit and the float ceiling set by Finance. This role requires a high level of integrity and accountability when handling financial information.
The Administration Officer will maintain clear and accurate records for stores, recipient phones, assets, and administrative activities. The successful candidate will prepare regular stock, inventory, and recipient phone issuance reports, and submit monthly stock count certificates by the agreed date each month. This role requires strong attention to detail and the ability to work independently.
To qualify for this role, candidates must have a Bachelor's degree in Business Administration, Procurement and Supply Chain Management, Accounting, Logistics, or a related field. At least two years of relevant experience in administration, stores, inventory, logistics, finance, or operations is required. Demonstrated experience maintaining inventory or asset records and reconciling physical stock against those records is also essential.
Key points
- The Administration Officer will oversee daily field office operations in Kampala, Uganda.
- The successful candidate will be responsible for maintaining secure custody of all inventory, including recipient phones, supplies, and organizational assets.
- The role requires a high level of integrity, accountability, and confidentiality when handling organizational property and financial information.
